Over the past decade, the number of companies that have adopted remote work and started to manage and control their initiatives and projects differently has increased significantly.
However, most organizations just now, and in light of recent events, have started working in a remote environment and realizing the challenges of successfully implementing and completing their projects in this context.
For companies to be more successful in managing their projects in this new context, we share 5 recommendations that we consider essential:
Adopt agile project management methodologies
Agile project management methodologies provide a simple and flexible structure that fits perfectly in remote environments.
These methodologies are based on frequent planning and prioritization of the project’s work packages, on promoting the teams autonomy in the execution of their tasks, on short project monitoring meetings and on fast and constant deliveries to the project sponsor.
Set clear rules and expectations
In all projects, it’s necessary to have clear rules and expectations of each team member, but in the remote environment, with less contacts and less face-to-face communications, clarity of rules and expectations is even more important.
To ensure that all team members clearly understand the rules, we recommend creating a project guide, accessible to all team members, and conducting periodically sessions throughout the project in which all team members have the opportunity to clarify any doubts.
New generation tools for project management
The adoption of new collaborative cloud-based project management tools are essential to operate in this new paradigm.
These tools natively offer all the necessary functionalities for the project in a centralized way and shared with the whole team. They improve team communication and collaboration, allowing each member to know what their daily and weekly tasks are and for the manager to control the project with real-time visibility of everyone’s work.
Individual coaching for team success
The remote environment and a less personal contact can affect the performance of the teams and naturally the performance of the projects.
To overcome this situation, the project manager needs to create individual remote routines, coaching and helping each team member to deal with this paradigm shift. If each team member feels valuable, respected and accompanied, it will contribute to a cohesive environment that is essential for the projects success.
Promote distance moments of relaxation between the teams
In a remote environment, trust relationships between employees are more difficult to create as there are fewer moments of informal contact.
However, trust between the team is one of the success factors for any project so it needs to be cultivated. To have a better performing team, promote remote recreational activities that allow employees to get to know each other, to coexist informally and to develop the much-desired trust.
Project management in a remote environment is a major change for most organizations and is now a necessity. We hope that these recommendations are useful to you and if you need help with this paradigm shift, count on OutScope that has the necessary know-how to help you.
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